Tuition, Fees, Credit Balances, and Refunds

Tuition and Fees

Can be found on the Bursar’s page; please click here.

Understanding Tuition and Fees

Tuition is approved annually by the BCOM Board of Directors. All BCOM students wil be assessed tuition based on their full-time enrollment at the medical school.

Required Fees are assessed to all students based on their full-time enrollment at the medical school. The BCOM Student fees are reviewed annually by the Board of Directors. The BCOM Student fees support programs that include, but not limited to, campus tutoring, information technology, campus transit, and other sponsored activities.

Required Supplies includes a state-of-the-art fully-loaded computer with E-books, E-materials, self-directed test prep systems, knowledge-based computer programs, and computer hardware for 4 years

Credit Balance Payments

What are disbursements?

The term “disbursement” refers to the process of crediting funds to a student’s school account. Per federal regulations, BCOM has up to three business days after receiving funds to make disbursements. Financial aid disbursements will disburse according regulations and enrollment. Most all loan disbursement will be made in two to three equal disbursements.

Note: Students will not receive credit balance payments on the date the loan is disbursed to the school, but credit balance will be made available within 14 days after the disbursement to the school.

What are credit balance payments?

A credit balance on a student’s school account is created when the account is funded with disbursements of financial aid, which are in excess of the student’s financial obligation to BCOM. Subsequently, the excess funds are paid to the student to be used to cover educationally related expenses. These types of payments, sometimes referred to as refunds, are called “credit balance payments”.

Who issues credit balance payments?

The Business Office is responsible for issuing credit balance payments. The Office of Financial Aid neither receives financial aid funding nor makes credit balance payments. Credit balances are available as a direct deposit or as a paper check. Direct deposit forms are available at http://bcomnm.org/students/bursars-office/.

When will BCOM issue credit balance payments?

The typical processing timeline is as follows,

Each week, credit balance payments that are generated by noon on Wednesday will be issued by the close of business on Friday. Credits in paper check format may take up to three additional business days to be posted and printed. BCOM cannot issue payments before your attendance in a corresponding term has been documented.

Financial Hold

BCOM departments and offices place “holds” on registration, diplomas, and transcripts for students with outstanding financial obligations (of one dollar or greater) with the university. Financial obligations must be met by payment deadlines.

Financial holds will block a student’s registration and will hold grades and transcripts unless payment in full is received.

Examples of outstanding financial obligations include:

•Parking fines and tickets,
•Unreturned books to the library,
•Unpaid tuition and fees,
•Unpaid student loans, and
•Uncompleted exit counseling sessions
•Unpaid Student Health Insurance Premium

All account balances not paid in full when due are the sole responsibility of the student.

You are also responsible for all costs incurred by the university to collect such debt. This may include, but is not limited to, late fees, collections costs, litigation/attorney’s fees, and court costs.

Refunds

Any student signing an enrollment agreement or making an initial payment toward tuition and fees shall be entitled to a “Cooling Off Period” of three (3) working days from the date of agreement or payment or from the date that the student first visits the institution, whichever is later. During the “Cooling Off Period”, the agreement can be withdrawn and all payments shall be refunded. Following the “Cooling Off Period”, but prior to the beginning of instruction, a student may withdraw from enrollment and BCOM shall be entitled to retain no more than $100 or 5% in tuition and fees, whichever is less, as registration charges. A student who cancels, withdraws (voluntarily or involuntarily), is suspended or is dismissed will receive a refund of tuition charged for the term based on the refund dates below:

Mobilization/Deployment Refund Policy
Members of the military who receive orders that transfer them out of the area for a prolonged period, members of the National Guard or Reserves who are called to active duty, when such transfer interferes with academic activities, may request a full refund of tuition at any time during the semester. Documentation of orders for transfer must be provided prior to refund being granted. The college has a proration refund policy for students receiving VA benefits. Students receiving VA benefits must request that the prorated refund policy be used for tuition reimbursement.

Refunds Deadlines

Student has the right to withdraw from the time and pay only for tuition reflective of the amount of time student was enrolled. If student withdraws prior to completion of the course of study in which she/he is enrolled, BCOM determines whether the student is eligible for a refund of monies paid based on a pro-rata calculation formula charges. Courses must be dropped by 5:00 PM MST on the listed day to receive a refund. Refunds dates below:

Table 1: OMS1-OMS2 Refund Dates

Table 2: OMS-III Refund Dates